Bank Reconciliation Statement - Revision Notes

 CBSE Class 11 Accountancy

Revision Notes
Chapter-4 Bank Reconciliation Statement

Preparation of bank Reconciliation Statement, Ledger and Trial Balance

Learning Objectives
After studying this chapter, students should be able to understand:

  1. Meaning of Bank Reconciliation statement.
  2. Causes of Differences in Bank Balance as per Cash Book and Pass Book.
  3. Importance of Bank Reconciliation Statement.
  4. Procedure of preparation of bank Reconciliation statement
  5. Preparation of Adjusted Cash Book.

Bank Reconciliation Statement
Definition: A schedule showing the items of difference between the bank statement and the bank column of Cash Book is known as Bank Reconciliation Statement. "A bank reconciliation is the process of matching the balances in an entity's accounting records for a cash account to the corresponding information on a bank statement. The goal of this process is to ascertain the differences between the two, and to book changes to the accounting records as appropriate".

Causes of Differences in Cash Book and pass Book

  1. Transactions recorded in Cash Book but not in Pass Book.
  2. Transactions recorded in Pass Book but not in Cash Book.
  3. Others transaction errors.
  1. Transactions recorded in Cash Book but not in Pass Book
    1. Cheques issued but not presented for payment in the bank.
    2. Cheqes deposited or paid into the bank for collection but not yet credited by bank.
    3. Cheqes deposited but dishonored.
    4. Working Debit or credit entered.
  2. Transactions recorded in Pass Book but not in Cash Book :-
    1. Interest allowed by the Bank
    2. Interest on overdraft, bank charges and commission etc. charges by Bank.
    3. Direct deposit by the customers into Bank.
    4. Interest, dividednd etc. collected by the Bank.
    5. Direct payment made by the Bank on behalf of customer as per standing instruction.
  3. Other transactions :-
    1. Error in totaling or balancing of Cash Book.
    2. Transactions recorded twice in Cash Book.
    3. Transactions recorded twice in Pass Book.
    4. Error of recording by wrong amount.
    5. Error of recording in wrong side like Debit instead of credit and vice-versa.

Need and importance

  • It helps in locating and rectifying the errors or omissions committed either by the firm or by the bank.
  • Customer becomes sure of the correctness of the bank balance shown by the cash book.
  • Facilitates the preparation of amended or revised Cash Book.
  • Reduces the chances of fraud by the staff of the firm or bank.
  • Helps in keeping a track of the cheques deposited for collection.

Procedure of preparing Bank Reconciliation Statement (BRS)
A Bank Reconciliation Statement is prepared when we get the duly completed Pass Book from the Bank.

  1. First of all tally the Debit side entries of the cash book with the Credit side entries of the Pass Book and vice versa.
  2. Tick the items appearing in both the books.
  3. Unticked items will be the points of differences.
  4. A BRS is then prepared by taking either the balance as per Cash Book or Pass Book as a starting point.

Important points

  1. If the Starting point is Cash Book Balance then the ending point will be Pass Book Balance.
  2. If the starting point is Pass Book Balance then the ending point will be the Balance as per Cash Book.
  3. Debit Balance as per Cash Book or Credit Balance as per Pass Book, means that the firm has that much amount of deposit at the bank ->also called favorable balance -> write the amount under + items.
  4. Credit Balance as per Cash Book or Debit Balance as per Pass Book, means that this much amount has seen withdrawn in excess of deposit -> also called overdraft or unfavorable balance -> write the amount under items.

Method of preparing BRS starting with the Balance/overdraft as per Bank Column of Cash Book.

Bank Reconciliation Statement as on .............................

PARTICULARS+ ITEM- ITEM
Balance as per Cash Book
Add :- Items Credit in Pass Book but not recorded in Cash Book.
Less : - Items debit in Cash Book but not recorded in Pass Book.		  
Less :- Item debit in Pass Book but not recorded in Cash Book.
Add :- Items credit in Cash Book but not recorded in Pass Book.		  
TotalPM
Balance as per Pass Book (P – M) =  

Note:

  • If total of Plus (+) Items is more than the total of (-) items Difference is Credit Balance or favorable balance as per Pass Book.
  • Where as if the - items total is more than the (+) items total then Difference is Debit Balance or overdraft as per Pass Book.
  • If BRS is started with Balance as per Cash Book then ending point is Balance as per Pass Book and Vice-Versa.
  • Debit balance of Cash Book means favorable balance or (+) Balance
  • Debit balance of Pass Book means unfavorable balance or (-) balance.
  • Credit balance of Pass Book means favorable balance or (+) balance
  • Credit balance of Cash Book means unfavorable balance or (-) Balance.

Ready Reference
Items which increase the pass Book Balance or decreases the Cash Book Balance

  1. Cheques issued but not yet presented.
  2. Credits made by the bank for Interest.
  3. Amount directly deposited by the customers in our bank A/c.
  4. Interest and dividend collected by the bank.
  5. Cheques paid into the bank but omitted to be recorded in the Cash - Book.

Items which decreases the pass Book Balance or increase the Cash Book Balance

  1. Cheques sent to the bank for collection but not yet credited by the - bank.
  2. Cheques paid into the bank but dishonoured.
  3. Direct payments made by the bank.
  4. Bank charges, commission etc. debited by the bank.
  5. Cheques issued but omitted to be recorded in the Cash Book.

READY REFERENCE
Items which increases the Cash Book Balance or decreases the Pass Book Balance

  1. Cheques deposited into the bank but dishonoured.
  2. Cheque sent for collection but not yet collected.
  3. Direct Payments made by the bank.
  4. Bank charges, commission etc.debited by the bank.
  5. Cheques issued but omitted to be recorded in the Cash Book.

Items which decreases the Cash Book Balance or increase the Pass Book Balance

  1. Cheques issued but not yet presented.
  2. Credits made by the bank for interest.
  3. Amount directly deposited by the customers into the Bank.
  4. Interest and dividend collected by the Bank.
  5. Cheques paid into the bank but omitted to be recorded in the Cash Book.

Amended Cash Book Method
Introduction: So far we have studied the preparation of Bank Reconciliation Statement simply by reconciling the causes of differences between the Cash Book and Pass Book. In actual practice adjustments are done in the Cash Book by comparing the Bank column of Cash Book with the Bank Statement and after that, B.R. Statement is prepared. It is called Amended Cash Book Method.

Procedure

  1. Adjusted Cash book prepared starting with the Balance of the Cash Book given in the question.
  2. All errors that have been committed in the Cash Book will have to be rectified by passing adjusting entries in the Cash Book.
    Usual of General Errors are
    1. Overcasting or Undercasting of Debit/Credit Column of Cash - Book.
    2. Cheques deposited or Issued but omitted to be entered in the Cash Book.
    3. Incorrect amount (if any) entered in the Cash Book.
    4. Entries on the correct side or in the wrong column of Cash Book.
    5. Any amount recorded twice in the Cash Book.
  3. Certain amounts for which Bank has debited our A/c will be recorded on the Credit side of Cash Book. Such items are
    1. Interest charged by the bank on overdraft, etc.
    2. Debits made by the bank for the bank charges, commission etc.
    3. Direct payments made by the Bank on behalf of the A/c holder.
    4. Cheques sent for collection but dishonoured.
  4. Cash Book is then balanced: and the new Balance of the Cash book is taken as the starting point for preparing the B.R. Statement.

Important: It should be noted that the following items must not be recorded in the Amended Cash Book.

  • Cheques deposited into the Bank but not yet credited by the Bank.
  • Cheques Issued but yet not presented for payment.
  • Any wrong Entry in Pass Book.

Points to Remember

  • Amended or adjusted Cash Book is started with the given balance of bank as per Cash Book.
  • Closing Balance of the adjusted Cash Book is the opening balance of bank Reconciliations statement.

Methodology Suggested
Teachers are suggested to show the actual Bank Statement to students and the topic can be explained through discussion and Project Method.